Event Manager

  • permanent Contract
  • Geneva, Switzerland

Due to its expansion, Spineart is consolidating its Event Department with the recruitment of an:



This role will provide support in planning, management and execution of Events and Congresses in the spine area. Responsibilities include all aspects associated with organizing, planning and post event wrap-up.

• Manage housing block for each congress
• Provide registration, attendance and all reporting as required
• Manage all housing applications for all congresses with recommendations for each block based on previous year activity and +/- expectations
• Negotiate & secure meeting space with congress and/or hotel
• Manage AV, F&B requirements as well as booth or convention hall meeting space and room set up
• Development of booth design and set up in collaboration with the agency
• Management of Surgeons sponsoring
• Manage each event within budget parameters
• Provide support to other departments for additional meeting space and logistics
• Coordinate demo material shipments and returns
• Organize and lead planning meetings with the broader Marketing team
• Create & manage preparation of supportive meeting planning materials
• Maintain and update congress calendars, congress schedules
• Provide on-site assistance; oversee specific areas/details of program
• Monitor deposit schedule, cancellation policies and deadlines for all housing, meeting space, booth, AV and F&B payments
• Invoice accuracy, in compliance with company invoicing processes
• Reconciliation of deposits and pre-pays post event

• Define and monitor budget for each congress/event
• Ensure all business-critical deadlines are met for each congress
• Ensure compliance with French authorities
• Attendance & contribution at department meetings
• Effective interaction with other departments – e.g. Marketing, IT, Finance…
• Special projects (Educational events, distributor meetings, etc.) as required


• Strong skills in Microsoft Suite, with focus on PowerPoint, Word, Excel
• Cvent skills, preferably Cvent Certified
• Strong oral and written communications skills
• Attention to detail
• Ability to perform under tight timelines, fast-paced, changing environments
• Solid understanding of housing and registration requirements & processes
• Negotiation skills with vendors such as AV, meeting space, F&B contracts
• Understanding of industry compliance parameters
• Maintain/develop good long-term relationships with hotels, venues and suppliers
• 5+ years’ experience in congress management for medical sector, MedTech or Spine area
• Fluent English and French, German would be an asset